When should I upload LTB orders to tenant screening portals?

Tenant Background Checks
1

Hey everyone, I’m a new landlord and I’m not sure about the etiquette of uploading LTB orders to screening portals like OpenRoom or LandlordEasy. Should I upload them as soon as I receive them, or wait until the tenant has moved out? I want to protect other landlords, but I’m also worried about potential backlash from the tenant if they find out. Any advice?

3 Likes
2

As a general rule, it’s best to upload the orders as soon as you receive them. This helps protect other landlords from potentially problematic tenants. However, you should always ensure that the order is final and not under appeal before uploading.

7 Likes
3

I disagree. You should wait until the tenant is out. What if they damage the property in retaliation?

4

While that’s a valid concern, remember that most tenants won’t know you’ve uploaded the order. These portals are typically only accessible to landlords. The benefit of warning other landlords usually outweighs the small risk of retaliation.

5 Likes
5

Is it even legal to share this information? Doesn’t it violate privacy laws?

6

LTB orders are actually public records. You’re not violating any privacy laws by sharing this information on these platforms. It’s similar to how court records are publicly accessible.

6 Likes
7

what if the tenant uses a different name next time? uploading seems pointless

8

Good point, but many of these platforms allow you to add aliases or alternate names. It’s not foolproof, but it can still be helpful. Plus, other identifying information like previous addresses can help connect the dots.

4 Likes
9

Thanks for all the advice, everyone. It seems like the consensus is to upload as soon as possible. One more question - do you also inform local landlord associations about problematic tenants?

10

Yes, informing local landlord associations can be very helpful. They often have their own networks and methods of sharing information. Just make sure you’re only sharing factual information based on official orders or documented experiences, not personal opinions or unproven allegations.

8 Likes
11

this whole thing seems unfair to tenants. what if there was a misunderstanding or the landlord was actually at fault?

12

That’s a valid concern. However, LTB orders are only issued after a hearing where both parties have had a chance to present their case. If the tenant believes the order was issued in error, they have the right to appeal. These screening portals are meant to share official, factual information, not personal disputes or misunderstandings.

6 Likes